Presentation guidelines

Guidelines for posters and oral presentations

Both posters and oral presentations should acknowledge funding bodies. 

The presentation must cover the material as cited in the abstract.


Poster sessions are held on both conference days during lunchtime in the Great Hall. Please refer to the poster confirmation email to see during which session you will be presenting your poster.

Prepare your poster:

  • Each presenter is provided with an 120cm wide x 180cm tall area poster board.   
  • Please print your poster in A1 – A0 (118.9cm x 84.1 cm) size, portrait format.
  • We are not able to provide on-site poster printing facilities.
  • Wireless (eduroam) is available, interactive displays should be tested in advance as on-site IT support may not be available.
  • Power sockets can be provided if prior notice is given.
  • Highlight the authors’ names and contact information in case the viewer is interested in more information.
  • Prepare diagrams or charts legibly in a size sufficient to be read at a distance of 2 meters.
  • Paragraph and figure captions should be at least in a 24-point font (0.9 cm height) and headers at least in a 36-point font (1.2 cm height). Be creative by using different font sizes, styles, and colors.
  • When working with graphs or charts, use different colors and textures/symbols for each line or bar. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) is legible for headers and figure labels.
  • Organise the presentation so it is clear, orderly, and self-explanatory.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C; making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.

Poster set-up:

Each poster board half will be marked with an individual poster ID (P[session number]XX).  Please check your poster confirmation email for you unique allocation ID and locate the poster board with the matching ID.

  • Posters should be set up between 8:30 A.M. and 9:00 A.M. on the day of your presentation.
  • Posters must remain up the entire day. Do not remove posters before 5:00 P.M.
  • Presenters must be available during their allocated 30 minute session (see above). After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.

We will be creating a post-conference booklet that will include posters from the conference. This is mandatory, however, if you would like your poster including, please upload an A4 version via this link.


Oral presentations

Please check the online programme for the presentation schedule.

Each presentation slot will last 12.5 minutes. This is comprised of a 10 minute talk, and 2.5 minutes for questions and changeover.

Please upload your presentation by 12 pm, 31st August. This will save valuable time during the conference. If you are not able to upload your presentation before the conference, please email the organising committee in advance ( to arrange a file transfer in the morning of the conference (USB stick must be PC formatted).

The following file formats are supported:

  • PowerPoint 2016 or earlier versions
  • PDF (Acrobat Reader)

Internet access will be provided on the presentation computers.

Please note: you will not be able to use your own laptop as presentation computer.

We encourage you to double check your presentation (especially animations) on different systems before submitting.

Preparing your oral presentation:

  • Be considerate of other speakers and the audience by staying within your allotted time. Session chairs will hold you to the allotted time, which is essential to ensure adequate time for questions and discussion. The next speaker will be ready once your allotted time is over to ensure a quick changeover.
  • Prepare your presentation in advance so that your ideas are logically organized and your points are clear.
  • Take time to rehearse your presentation. If your presentation runs longer than the allotted time, eliminate the least essential material and rehearse again.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences.
  • Use the microphone and speak toward the audience. Note: when the microphone is clipped to your lapel, it is difficult for the audience to hear if you turn your head away, so please have copies of your presentation at the podium.
  • Further tips for a good presentation can be found here.